Private Group Travel to and from the Airport

Departures and arrivals call for slightly different information. Giving HireGo the details that apply to your direction of travel helps keep the quotation focused on the complete journey.

• Travelling to the Airport

For a departure, include the pickup address, flight departure time, airport and terminal if known. Tell us when you want the group to arrive, along with any additional pickup points or planned stops, so they can be considered as part of the route.

• Meeting Your Group After Landing

For an airport collection, provide the arrival date, flight number, scheduled landing time, terminal if known and the onward destination. Pickup arrangements vary by airport and terminal, so the agreed collection details will be confirmed with the booking. If the airline changes the flight or terminal, contact HireGo as soon as possible with the update.

• One Way and Return Transfers

You can request a one-way transfer or include both directions in the same enquiry. For a return, share the details for each flight and any different pickup or destination address. An onward journey to a hotel, campus, workplace, venue or another city can also be built into the route.

Passenger count is the starting point, but airport groups also bring checked cases, cabin bags and sometimes bulkier items. A vehicle that accommodates the people may not suit everything travelling with them, so include both the group total and a realistic description of the luggage.

• Minibuses for Smaller Airport Groups

Smaller parties can compare the 9-seater minibus, 12-seater minibus and 16-seater minibus. These pages provide a useful capacity guide, while luggage, mobility needs and any essential facilities can also be considered when a vehicle is arranged.

• Coaches for Larger Airport Groups

For larger parties, compare the 30-seater coach, 33-seater coach, 50-seater coach and 70-seater coach. Keeping a larger group on one shared itinerary can make the pickup and terminal journey easier to coordinate.

You can browse the full HireGo fleet for more capacities or read the coach hire guide if your group is likely to need a coach. If you are unsure, send the passenger and luggage details with the enquiry and let HireGo consider the options around your journey.

Airport travel often means more baggage than an ordinary day journey. Mention large cases, multiple bags, pushchairs, sports equipment, musical instruments, mobility equipment and any other bulky items. This gives HireGo a clearer picture of the space your group needs before the quotation is prepared.

If anyone uses a wheelchair or has a mobility, lift or seating requirement, explain what support is needed when you enquire. HireGo can then check a suitable option for the proposed journey. The wheelchair-accessible transport page has further guidance.

Looking for an onboard toilet, Wi-Fi, charging points or another particular feature? Add anything essential to the enquiry so availability can be checked for the vehicle being considered. For a longer airport journey, you can also read about coach hire with a toilet.

• Families and Holiday Groups

A shared transfer keeps relatives, friends, cases and pushchairs on the same travel plan. Give HireGo the address where everyone will meet, the flight details and the return information if you need collection after the trip.

• Business and Conference Travel

Airport transport can connect an agreed pickup with a terminal, hotel, office, exhibition or conference venue. If delegates are joining at more than one location, include each stop and the time the group needs to reach the airport or onward event.

• Schools, Universities and Touring Parties

Students, accompanying staff and touring groups can travel on one itinerary for departures and arrivals. Include every traveller in the passenger total and describe the baggage or equipment travelling with the group.

• Sports Teams and Event Groups

Teams, performers and event parties may travel with kit, instruments or production cases as well as personal luggage. List those items and the venue address if the airport transfer continues directly to training, a fixture, a performance or an event.

Use the airport-specific pages below when you want information for a particular UK airport.

London and the South East: Heathrow Airport, Gatwick Airport, London Stansted Airport, Luton Airport, London City Airport and London Southend Airport.

Other airports in England: Manchester Airport, Birmingham Airport, Bristol Airport, Liverpool John Lennon Airport, Newcastle Airport, East Midlands Airport, Leeds Bradford Airport and Exeter Airport.

Scotland and Northern Ireland: Edinburgh Airport, Glasgow Airport and Belfast International Airport.

If your airport is not listed, include it in the enquiry with the route you need. The areas directory can help you find a local service page, while intercity travel is a useful next step for longer journeys between an airport and another town or city.

You do not need every detail finalised before getting in touch. Share the best information you have and mark anything that is still approximate. These details help HireGo prepare a quotation that reflects the journey:

Travel date, airport, terminal and flight number where relevant.

Pickup address, destination and any additional pickup points or planned stops.

Preferred departure, airport arrival, collection and return timings.

Approximate or confirmed passenger count.

Luggage, mobility equipment and other bulky items.

Accessibility needs and any onboard facility that is essential.

The price can be influenced by the route, date, journey duration, group size, vehicle, planned waiting, parking, tolls and additional requirements. Review the personalised quotation against the journey you submitted and ask about anything that needs clarification.

1. Share the journey details. Send the airport, flight information, route, timings, total passengers, and the luggage or access needs that matter to your group.

2. Review your personalised quotation. Check that the direction of travel, addresses, stops, timings and group requirements match your plans.

3. Complete the required booking step and receive confirmation. The booking is confirmed when HireGo has issued confirmation and received any required deposit.

The terms and conditions explain the booking arrangements in full. The cancellation and refund policy covers cancellation, no-shows and changes after booking.